Rules & Code of Conduct
This is a “living” document, and subject to refinement and expansion over time. Last updated September 4, 2018.
Everyone participating in HyconHacks and its associated groups, communities, and other organizations—including, but not limited to the hackathon, Slack channel, and DevPost—is required to agree to the following Rules & Code of Conduct. This includes all participants, speakers, performers, sponsors, volunteers, and staff.
We are dedicated to providing a all-inclusive and diverse event, and to create a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, mental illness, physical appearance, age, race, ethnicity, nationality, language, or religion. We will not tolerate any harassment or abusive behavior.
Anyone who violates the following rules and code of conduct below may be sanctioned or expelled from these spaces and may be subject to more serious consequences.
- Be respectful. Harassment and abuse are never tolerated.
- Make the event a safe and welcoming environment for everyone.
- Follow the event rules.
- Have fun and hack away!
- Attendees from all backgrounds, genders, and geographies are welcome. Reimbursement for travel expenses will differ between events. If you have financial difficulty, please inquire about a Financial Hardship Waiver.
- There is no age restriction to attend the hackathon. Please see Legal Information for more information.
- Volunteers, committee members, and all individuals paid by Hycon, partners of Hycon, and HyconHacks sponsors are not eligible to participate. They may assist teams as mentors during the event.
Code of Conduct
By participating in any HyconHacks event, you agree to abide by the following:
- Please treat all others at the event with utmost respect. We ask that you act kindly, behave professionally, and do not harass other individuals at the event. Any form of harassment or abuse are never tolerated.
- Please welcome our sponsors, organizers, volunteers, and judges. Without them, this event and future events would not be possible. Consider taking some time out to meet and speak with them. They’re here to see what you can do! Show them you appreciate it.
- Have fun and open your mind. Hackathons are only as exciting as everyone participating in it. Hacking unites everyone from all different cultural norms, nationalities, and backgrounds to create new and amazing things.
These rules may marginally differ at each event but will usually apply to all HyconHacks events. For any clarification, please contact the specific events’ Point of Contacts (PoCs) via email.
- Teams should be between two (2) to five (5) individuals. If your team has an ambitious (but reasonable) project that needs more than five (5) teammates, please contact us and get approval before the event happens.
- All design elements, code, hardware builds, etc. for your project MUST be created during the event. Feel free to plan and discuss in advance, but let’s start on an even playing field.
- Projects must involve writing significant software, with hardware incorporation being a plus, but unnecessary.
- Projects and all other intellectual property developed during the hackathon will belong to the team that developed it.
- Teams can submit only one entry for the hackathon.
- Minors are welcome to participate. International participants must have an accompanying guardian, and local participants must have written guardian consent. All travel costs accrued by the guardian will not be reimbursed.
- All prizes not specified otherwise will be awarded solely based on the decision of the judging panel. We expect that teams will have an agreement between themselves regarding prize distribution, if needed.
- Please abide to all local laws and regulations at the event. We are not responsible for any situations that may arise outside of the event space.
- All prizes awarded by Hycon and participating sponsors are offered as is. We are not responsible for any prizes awarded by us or our sponsors.
- All prizes are subject to applicable law and taxation of your residing country.
- We are not responsible for any health implications that you may have. Please bring all equipment and medication as necessary for your wellness and safety.
- We reserve the right to cancel the event for reasons beyond Hycon’s reasonable control (i.e. acts of God, government orders or regulations, etc.)
Reporting and Enforcement
If you are being harassed by anyone at HyconHacks or its associated groups, notice that someone else is being harassed, or have any other concerns, please contact us immediately via email at firstname.lastname@example.org, or speak to an admin or staff at the event or via direct message on Slack.
All reports will be handled in the strictest confidence. We will respond as promptly as we can.